How to Safely Ship Canvas Art: A Complete Guide for Artists and Galleries
Shipping canvas art can be nerve-racking — especially when it involves valuable or sentimental pieces. Whether you’re an independent artist sending your latest work to a client, or a gallery transporting masterpieces across the UK or overseas, the key is preparation. A small mistake in packaging or crate choice can mean the difference between a pristine delivery and damaged art.
At ArtCrates, we specialise in custom art shipping crates designed to protect artwork of every size and medium. In this guide, we’ll explain exactly how to safely ship canvas art, from preparation to packaging and choosing the right crate.
1. Prepare Your Artwork for Shipping
Before you even reach for bubble wrap, inspect your canvas. Make sure the paint is completely dry and that there’s no surface dust or debris. If the painting is framed, check that the fittings are secure.
Pro tip: For high-value or delicate works, consider a layer of acid-free paper between the canvas and any wrapping materials to prevent chemical reactions or surface marks.
2. Wrap and Protect the Canvas
Start with a protective layer:
Use acid-free tissue paper or glassine paper over the painted surface.
Wrap the entire piece in plastic sheeting to protect against moisture.
Add bubble wrap for cushioning — at least two layers around the edges and corners.
Avoid using tape directly on the canvas or frame, as it can cause damage during unwrapping.
3. Choose the Right Crate or Box
This is the most crucial step. Standard cardboard boxes offer minimal protection against shock, vibration, or humidity. For professional results, use a custom-built wooden art crate designed for your specific piece.
At ArtCrates, we build bespoke art shipping crates for canvases of all sizes. Our crates are:
Custom-fitted to each artwork’s dimensions
Lined with foam and shock-absorbing materials
Made from heat-treated timber that meets international shipping standards
Reusable, reducing long-term shipping costs and waste
A tailored crate ensures your artwork is fully supported and immobilised during transport.
4. Label Clearly and Professionally
Every crate should be clearly marked with:
“FRAGILE” and “HANDLE WITH CARE” labels
Orientation arrows (indicating “This Side Up”)
Contact details for both sender and receiver
For galleries shipping internationally, include customs documentation and insurance paperwork in a waterproof pouch attached to the crate.
5. Select a Trusted Courier or Art Transport Service
Even with the best crate, the shipping company you choose matters. Look for couriers with experience in fine art logistics — ideally ones who offer climate-controlled transport and tracking.
For UK-based artists, specialised art handlers or dedicated art courier services (like Momart or Martinspeed) can offer added peace of mind.
6. Insure Your Artwork
Never skip insurance. Even professional shippers face unexpected delays or accidents. Most insurance companies require proof of professional packaging — another reason to use a custom crate from a specialist like ArtCrates.
7. Track, Receive, and Inspect
Once your art arrives, inspect it immediately before signing for delivery. Document the condition with photos in case of claims. If you ship regularly, create a repeatable checklist to ensure every artwork leaves your studio or gallery safely.
Why Choose ArtCrates for Canvas Art Shipping?
At ArtCrates, we design and manufacture custom wooden art crates that protect your work through every stage of transit. Whether you’re sending a small canvas across London or a large gallery piece overseas, our crates are engineered for safety, compliance, and peace of mind.
UK-made, export-ready designs
Custom fit for canvas art, sculptures, and framed works
Optional foam lining and shock protection
Fast turnaround and delivery across the UK
Protect your art — and your reputation — with professional-grade crates from ArtCrates.
👉 Get a quote today at ArtCrates.co.uk